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Trainee Company Secretarial Associate

Guildford, Surrey
£28,500 to £34,000
Job Type
22 Sep 2022
Trainee Company Secretarial Associate Surrey£28,500 - £34,000ResponsibilitiesPrepare and review as required all relevant documentation such as;
  • Compliance statements and dormant accounts to file on-line at Companies House
  • All relevant statutory documentation with appropriate and accurate board minutes
  • Billing clients as appropriate
  • Dividend vouchers and dividend waiver documentation
  • New client forms and engagement letters for Company Secretarial work
  • Varied complexity compliance statements taking ownership to progress from start to completion
  • All relevant statutory documentation with appropriate and accurate board minutes
  • Following relevant procedures to ensure risk is minimized to clients for example, stock transfer documents in a timely and accurate manner making sure that stamp duty is paid within the appropriate time limits
  • Prepare for review documentation required for changes in share capital ensuring that all resolutions are put in place to include capital reductions, purchase of own shares, alphabet shares and re-organisations
  • Incorporating companies with complex share structures and amended articles.
  • Paperwork required in respect of administrative restorations.
  • Assist in dealing with HMRC correspondence including the payment of stamp duty and stamp duty adjudicationLiaising with notaries, solicitors, embassies and the FCO to provide legal documentation
  • Assist with a portfolio of clients ensuring they are kept up to date with relevant progress of their statutory requirements and deadlines
  • Ensure deadlines are met and issues or difficulties that arise are brought to the attention of the senior team members; liaising with senior team members to regularly communicate progress of work
  • Assist with general administrative duties and attend relevant client and board meetings when appropriate
Personal and professional qualities
  • Develop an awareness of UK law concentrating on the Companies Act 2006.
  • Develop an ability to carry out research and problem solving by using the Companies House website, statutory legislation and other material in addition to seeking advice from more senior members of the department
  • Willingness and ability to study a professional qualification (ICSA)
  • At least one or more years' experience in a similar role
  • Competent at relevant computer applications, Excel, Word and Blueprint (Now diligent entity)
  • Basic technical and analytical skills
  • Good numeracy and literacy skills
  • Good communication skills, both verbal and written
  • Strong organisational and time management skills
  • Proven planning and prioritising skills
  • Able to work under pressure with accuracy and focus
  • Able to demonstrate problem solving skills
  • Self-motivated and able to apply relevant skills to new scenarios
Training: Once a trainee has completed their probation we will support them in the studies under the following conditions-Time off - all study is done at the weekend and evenings. Any revisions courses taken in work time will be paid. Two days study and the day of the exam are given as paid leave.-Membership fees All paid -Tuition/exam fees. First attempts all paid for, subsequent attempts to be paid for by the trainee.The Company Secretarial department provides bespoke company secretarial services to its clients and deals with all queries from basic compliance through to high-level advisory work. It prepares compliance statements, statutory documents, amendments to the constitution of companies and deals with Companies House, HMRC, solicitors, clients and third partiesThe purpose of the role is to assist in all day-to-day aspects of the company secretarial compliance function. To assist in the provision of consultancy work and business development, as required.For more information, please contact George Fay at G2 Legal, for a confidential discussion.
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  • Job Reference: 718585534-2
  • Date Posted: 22 September 2022
  • Recruiter: G2 Legal Limited
    G2 Legal Limited
  • Location: Guildford, Surrey
  • Salary: £28,500 to £34,000
  • Sector: Administration
  • Job Type: Permanent