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P.A. to the Managing Director

Location
Farnborough, Hampshire
Remote Working
Remote Working
Salary
£25,000 to £30,000
Job Type
Permanent
Posted
22 Sep 2022

Are you looking for a flexible part time P.A. role, in a company where you can really make a difference?

Our company is growing fast and we would love to have you on board for the journey!

This key role within our organisation will support the Managing Director, and with the smooth running of the organisation, and enable the management team to lead efficiently; including to organise and facilitate the HR function.

You are/have:

  • An experienced, confident PA/EA
  • Able to talk to people at all levels - a good communicator
  • Excellent IT skills particularly O365 (Word, Excel, SharePoint, PowerPoint, Teams, Outlook)
  • Used to managing diaries on a delegate basis
  • Particular attention to detail
  • Organised & efficient in their approach, plan and execution
  • Able to take the initiative and problem solve
  • Self-managing - able to work alone
  • Able to juggle multiple priorities
  • Able to adapt/pivot easily
  • Excellent written and spoken English
  • Able to pick up new things quickly
  • Able to take work away from the Managing Director

Location: Mostly remote working from home, although attendance at the MD's home in Farnham and also our Farnborough office will be required as requested

Rate: £25,000 to £30,000 per annum, pro rata, depending on experience (i.e. if £25k and 2 days per week the salary will be £10,000)

Hours: 2 to 3 days a week, flexibility required. This role can work around school hours.

Job Requirements:

Supporting the Managing Director:

  • Manage the MD's diary (business and some personal) and book meetings with internal team and external contacts as required.
  • Creating content for internal use - whether in sales or product development
  • Making sure colleagues deliver what they need to the MD on time
  • Book external meeting space for meetings such as monthly Sales Days for Regional Partners and work together days.
  • Organise Christmas party and other adhoc events.
  • Manage the "officefunctions" such as shredding collection, purchasing equipment, corporate gifting, etc.
  • Create formal documents from mind maps and jottings of the Managing Director.
  • Support the development of standard operating procedures and company brand application.
  • Additional ad hoc administration, both business and some personal, as required.

HR Administration (working alongside the Operations Director):

  • Working with the Ops Director and building a relationship with an external HR consultant in order to prepare, organise and deliver the business's fully compliant HR function, e.g.
    • organising staff appraisals including preparing 360 feedback
    • preparing offer letters, contracts and other employee letters
    • implementing contract revisions
    • standardising job specifications and competency matrices
    • documenting standard operating procedures
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Details

  • Job Reference: 718584931-2
  • Date Posted: 22 September 2022
  • Recruiter: YRH Finance Team
    YRH Finance Team
  • Location: Farnborough, Hampshire
  • Remote Working: Some remote working possible
  • Salary: £25,000 to £30,000
  • Sector: Administration
  • Job Type: Permanent