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Accounts Receivable Specialist

Buffalo Grove, Illinois
Job Type
29 Jul 2022

Exciting career-building opportunity at a rapidly growing firm located in Downtown Chicago!!

To apply to this role, please send your resume to John Sadofsky at

Job Description:

The Accounts Receivable Specialist helps optimize cash flow through timely billings and credit memos, accurate application of customer payments, collections on accounts, and other duties related to billing and receipts.

Continuously reviews customer A/R aging reports, proactively collects on upcoming past due accounts, and strategically pursues past due accounts to keep days sales outstanding within designated collections policy.

Helps to identify trends to aid in collections. Escalates severe delinquent customer accounts to appropriate internal parties.

Researches and resolves customer accounts and payment discrepancies.

Processes customer payments and credit memos in accounting software. Prepares, enters, and reconciles daily deposits.

Reviews and approves invoices for accurate general ledger posting and proper sales taxation.

Sends invoices to customers through mail, email, and/or submission through online portals and processing sites.

Provides assistance with customer onboarding to include customer creation. Helps maintain customer records including portal preference, payment terms, bill to contacts, and other records.

Administers and helps establish credit limits for new and existing customers through processing credit worthiness checks by requesting and reviewing completed customer credit application.

Adheres to strict AR month end close tasks, deadlines, and policies.

Assists Project Managers and other colleagues with miscellaneous paperwork and reporting, including providing ad hoc customer account status reports and AR aging reports. Provides real time payment information for start-up requests to ensure 90% payment is received prior to generator start-up performance.

Works in conjunction with the Manufacturers Representative coordinators team to process commissions payments within required deadlines. Helps maintain accurate and complete paid job statuses for commission processing.

Adheres to AR policies and continuously provides recommendations for new policies and updates to existing policies.

Follows established company lien policy when processing customer waiver of lien requests. Identifies and monitors lien statues across various departments and projects to preserve companys right to lien.

Runs Manufacturer Representative work-in-progress bi-weekly report to identify projects that are ready to be invoiced and collaborates with sales representative to invoice customers.

Provides regular relief/coverage for Receptionist (approximately 1 hour/week, and as needed.)

Performs variety of clerical duties such as scanning, photocopying, faxing, filing, and collating.

Comprehends and adheres to all safety, quality, and Company guidelines specified in the Employee Handbook, the safety policy manuals, quality procedures or any official Company documents.

Other duties, as assigned.



Education and/or Experience: Associates Degree in Accounting with 1+ years of experience in accounts receivable and collections, or equivalent combination of education and experience, as well as customer service competence.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent.

Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to define problems, collect data, establish facts, and draw valid conclusions.

Language Skills: Ability to write routine reports and correspondence, and to communicate effectively and persuasively to customers and employees within the organizations.

Computer Skills: Ability to use Microsoft Office. Experience in accounting software with ability to learn new. Minimum typing speed of 45 words per minute.

Supervisory Responsibilities: This position has no supervisory responsibilities.

Physical Demands: While performing the duties of this job, the employee is regularly required to sit, stand, walk; and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Position Type and Expected Hours of Work: This is a full-time position, and typical work hours and days are Monday through Friday, 8:00 A.M. to 5:00 P.M. with one (1) hour unpaid lunch.

Work Environment: This job generally operates in a professional clerical, office setting. This role routinely uses standard office equipment such as computers, phones, adding machine, postage machine and photocopiers.

Other Qualifications: Must be customer-oriented, persistent, professional, responsible, reliable, proactive, organized, have excellent time management skills, and manage multiple priorities at once.

Education and/or Experience: Experience in equipment resale and/or construction or service industry.

To apply to this role, please send your resume to John Sadofsky at

Robert Half is the worlds first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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  • Job Reference: 671159106-2
  • Date Posted: 29 July 2022
  • Recruiter: Robert Half Finance & Accounting
  • Location: Buffalo Grove, Illinois
  • Salary: On Application
  • Sector: Accounting
  • Job Type: Permanent